devopsdays Sibiu - Legal

Terms and Conditions & Privacy Policy

This page contains the Terms and Conditions as well as the Privacy Policy.
We kindly ask you to review them before proceeding with the ticket purchase.

Terms and Conditions for DevOpsDays Sibiu Ticket Purchase

1. General information

DevOpsDays Sibiu is a three day, community driven technology event taking place in May.

Day 1: 27 May
Day 2: 28 May
Day 3: 29 May

The event brings together conference days, workshops, social experiences, and live streaming access.
Ticket purchase confirms acceptance of these Terms and Conditions and the associated Privacy Policy.

2. Agreement with the Privacy Policy

By completing a ticket purchase, each participant confirms agreement with the DevOpsDays Sibiu Privacy Policy. Personal data supports event organisation, access management, communication, and community engagement, in line with applicable data protection principles.

3. Ticket validity and access

Each ticket provides access to the specific day or days selected during purchase.

Conference tickets for Day 1 provide access on 27 May
Conference tickets for Day 2 provide access on 28 May
Combined tickets provide access on both Day 1 and Day 2
Workshop tickets provide access to Day 3 workshops on 29 May
After party tickets provide access to the official social event on Day 1, 27 May
Live streaming access provides online viewing of selected sessions

Each ticket applies to one individual.

4. Ticket pricing and sales periods

Day 1 & 2 ticket sales follow a calendar based structure.

January early bird: 5 prize draw entries
February early bird: 4 prize draw entries
March early bird: 3 prize draw entries
April early bird: 2 prize draw entries
Tickets sold in May: 1 prize draw entry

Ticket prices remain consistent across early bird phases, while the number of prize draw entries gradually decreases over time.

5. Prize draw and raffle tickets

Prize draws take place at the end of:

Day 1 – 27 May
Day 2 – 28 May

Eligible ticket holders receive physical raffle style tickets during check in.
Each raffle ticket represents one entry for that specific day.

Combined tickets receive raffle tickets for each applicable day
Workshop tickets, after party tickets, and live streaming access include zero prize draw entries

Winners must be present at the event at the time of the draw.
Prizes may include sponsor gifts, partner vouchers, or community rewards. Cash alternatives are not available.

6. Student ticket refund programme

Students benefit from a full same day refund for conference tickets when all conditions apply:

Arrival before 14:00 on the valid ticket day
Presentation of a valid student document and personal ID
Physical attendance at the event on that day

The refund applies per day.
After party tickets are excluded.
All refunds are issued in cash after 14:00, not during the registration period.

7. Cancellation and refund policy

Refunds apply when cancellation requests reach organisers no later than fourteen calendar days before Day 1 (27 May).

After this deadline, refunds are not available.
Ticket name changes may still be requested as described in section 11.

Student refunds remain independent and are handled on site.

8. Workshops on Day 3

Workshop tickets grant access to hands on sessions on 29 May.

Student and non student tickets follow separate pricing
Participation requires prior ticket purchase
Attendance is first come, first served
No advance reservations or prebooking

Workshop tickets are independent of conference day tickets.

9. Live streaming access

Live streaming access provides online viewing of selected sessions at zero cost.

DevOpsDays Sibiu may limit or exclude sessions due to speaker requests or organisational, technical, or content related reasons.
Streaming availability depends on technical conditions and speaker consent.

10. After party ticket details

The after party takes place on Day 1, 27 May.

The ticket includes:

Entry to the official social gathering
Food
Three drinks per person

All participants follow the DevOpsDays Code of Conduct.
Organisers may act to ensure a safe and welcoming environment.

11. Ticket name changes

Ticket name changes are supported until seven calendar days before Day 1 (27 May).
Later requests may receive limited support.

12. Programme evolution

Organisers may adapt the programme, speakers, schedule, or venue when required, while preserving the overall event experience.

13. Community standards

All participants contribute to a respectful, inclusive, and welcoming environment in line with the DevOpsDays Code of Conduct.

14. Contact and support

Questions related to tickets, refunds, access, or data handling may be addressed through official DevOpsDays Sibiu communication channels.

Privacy Policy for DevOpsDays Sibiu

1. Purpose of this Privacy Policy

This policy explains how DevOpsDays Sibiu collects, uses, stores, and protects personal data related to event participation.

2. Data controller

DevOpsDays Sibiu acts as the data controller for all personal data processed in relation to the event.

3. Personal data collected

Collected data may include:

Name and surname
Email address
Ticket type and attendance day
Student status verification
Workshop or prize draw participation
Technical data related to live streaming access

4. Sources of personal data

Data is collected directly from participants during ticket purchase, registration, check in, event participation, and voluntary communication.

5. Purpose of data processing

Personal data supports:

Event organisation and logistics
Ticket management and access control
Student refund verification
Prize draw administration
Event communication
Community safety and Code of Conduct enforcement
Statistical insights for future events

6. Legal basis for processing

Processing is based on one or more of the following:

Performance of a contract
Participant consent
Legitimate organisational interests
Legal obligations where applicable

Data may be shared with trusted partners (ticketing platforms, payment providers, venue systems) under strict confidentiality and purpose limitation.

8. Prize draws and raffles

Personal data is never sold.
Raffle tickets carry no personal identifiers. Limited contact data may be required for prize fulfilment.

9. Live streaming and recordings

Some sessions may be recorded with speaker consent.
Audience members appearing incidentally accept this as part of participation.

10. Data retention

Data is retained only as long as necessary for operational, legal, and reporting purposes.

11. Data security

Appropriate technical and organisational safeguards protect personal data. Access is limited to authorised parties.

12. Participant rights

Participants may request access, correction, deletion, or clarification regarding their personal data.

13. Cookies and tracking

Event websites may use essential cookies. Platform specific cookie policies apply where relevant.

14. Changes to this Privacy Policy

Updates may occur to reflect legal or operational changes. The latest version remains published on official channels.

15. Contact

For questions related to this Privacy Policy, contact:
[email protected]